Impact definition sheet
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Define a result before counting it: who qualifies, which records support it and how overlap will be handled.

Version 23 October 2026. Allow 20–30 minutes for an initial draft; evidence collection takes longer.

This is a blank working tool. Replace the prompts with your own observations; do not treat an unanswered field as evidence.

Define the claim

Programme and reporting period:

Output, outcome or longer-term impact?

Metric and unit (people, enterprises or transactions):

Eligibility and exclusions:

Target versus observed result:

Record the evidence

Source owner and reporting date:

Collection method and consent:

Unique record or deduplication approach:

Missing records and sampling limits:

Self-reported, checked or independently verified?

Prevent double counting

Overlap with other programmes:

Direct participants versus indirect beneficiaries:

Evidence of the pathway of benefit:

Uncertainty and alternative explanations:

Who reviews the report before publication?

Illustrative example — not a programme result

A hypothetical workshop has 20 attendance records and 18 distinct participants. Report 18 participants, not 20 enterprises created. Attendance alone is not evidence of trading or job creation.

Source: https://www.waithakandegwa.com/resources/impact-definition-sheet